Maintenance
Keep every truck and trailer road-ready
Log maintenance, parse invoices with AI, track tire replacements on a visual map, and manage inspection photos and cleaning records in one place.
One workflow for every maintenance task
From logging a repair to parsing the invoice PDF, tracking tire positions, and storing inspection photos, Loadera keeps every maintenance task connected to the right asset.
Create Maintenance Log
Record maintenance activity for any vehicle in seconds. Parts, labor, vendor, date, and notes attached to the truck or trailer record.
AI-Powered PDF Parser
Upload an invoice, receipt, or work order PDF and Loadera automatically extracts the maintenance information for you. No retyping, no missed line items.
Maintenance Statistics
Cost by Maintenance Type and Custom Date Range. See exactly where the money is going across the fleet, every week, month, or quarter.
Expense Per Truck
See every maintenance expense per truck, split between parts and labor. Never miss a dollar and never lose track of what each asset really costs.
Tire Tracking
Track tire replacements per truck or trailer with a visual tire map. Know which position got replaced, when, and what it cost.
Truck Photos
Manage truck inspection photos and documentation. Every photo timestamped and tied to the right vehicle for clean records.
Trailer Photos
Manage trailer inspection photos and documentation. Keep walkaround photos, damage reports, and inspection proof all in one place.
Truck Cleaning
Track truck washing and mattress cleaning services. Schedule, log, and report on every cleaning expense per asset.
Advanced AI Analytics
AI surfaces spend anomalies, flags trucks running hot on repair costs, and predicts upcoming maintenance based on history, mileage, and service intervals.
Stop losing receipts. Log every dollar of maintenance, automatically.
AI parses your invoices. You stay focused on the road.
Record maintenance activity in seconds
Pick a truck or trailer, log the work performed, attach parts and labor, and link the vendor. Every entry stays tied to the asset, searchable forever.
- One-screen log entry for any vehicle
- Parts, labor, vendor, and notes captured together
- Attach receipts, photos, and work orders
- Full maintenance history per truck and trailer
Drop in a PDF. We do the rest.
Upload an invoice, receipt, or work order PDF and Loadera reads it for you. Parts, labor, vendor, date, and totals are extracted and pre-filled into a maintenance log entry, ready to confirm.
- Works on shop invoices, receipts, and work orders
- Parts, labor, vendor, and totals extracted automatically
- Pre-fills the maintenance log so you only review
- Original PDF stays attached for audit and warranty claims
Cost by Maintenance Type. Any date range.
Slice maintenance spend by type, by truck, by date range. See exactly what brake jobs, oil changes, tires, and major repairs are costing the fleet, and where the trend is heading.
- Cost by Maintenance Type breakdown
- Custom date ranges plus YTD, quarter, and month presets
- Per-truck expense totals with parts and labor split
- Export any report to share with ownership or finance
Visual tire map for every truck and trailer
A diagram of every tire position on every asset. Log replacements by position, track tread life, and see at a glance which tires are due. Never overpay because nobody remembers what was changed last.
- Visual tire map per truck and per trailer
- Replacement history by tire position
- Cost per tire and per axle tracked over time
- Spot patterns: which positions wear fastest, which trucks burn rubber
Inspection photos, organized per asset
Store walkaround photos, damage shots, and inspection documentation against the right truck or trailer. Pull up the full photo history of any asset the moment you need it for a claim, a sale, or a return-from-driver inspection.
- Truck photos tied to the truck record
- Trailer photos tied to the trailer record
- Timestamped and organized chronologically
- Ready proof for claims, audits, and resale
AI that watches your maintenance spend so you don't have to
Loadera AI studies every log entry across the fleet, learns each truck's normal pattern, and tells you when something is off. Spot the truck quietly burning twice the parts budget. Get warned before the next breakdown. Plan service before it plans you.
- Anomaly detection on per-truck repair spend
- Predictive alerts for upcoming services based on history and mileage
- Plain-English insights, no spreadsheets required
- Trend forecasts so budgeting stops being a guessing game
Track every wash and mattress cleaning
Log truck washes and mattress cleaning services per asset. Costs roll up into maintenance statistics so detailing spend stops disappearing into the void.
- Log truck washing and mattress cleaning per vehicle
- Vendor, date, and cost captured every time
- Cleaning expenses included in fleet maintenance totals
- Schedule recurring cleaning and never miss a cycle
See more features
Loadera connects every part of a trucking back office. Take a look at the rest of the platform.
Loads & Dispatching
AI rate confirmations, modern dispatch board, and live load tracking.
Accounting & Invoicing
Fuel and toll imports, driver statements, weekly payments, and factoring.
Safety Management
Drivers, trucks, trailers, inspections, and claims in one safety hub.
ELD Integration
Live truck locations and HOS compliance from any ELD provider.
Recruiting
Daily CRM, leads, arrivals, and reimbursements in one workflow.
Advanced Analytics
Total revenue, revenue per mile, and best vs. worst performers.
Maintenance
Maintenance logs, AI invoice parser, tire map, photos, and cleaning.
Address Book
Customers, facility locations, factoring companies, and service providers.
Company Documents
Private, secured vault for statements, CDLs, contracts, and company files.
Activity Logs
Monitor every user action and system event across your company.
Company Accounting
Company expenses, truck purchases, IFTA, and 1099-NEC generation.
Advanced AI Chatbot
A personal AI assistant trained on your loads, finances, dispatch, and fleet data.
Run maintenance from one place. Never miss a dollar.
Logs, AI invoice parsing, tire maps, photos, and cleaning records, all attached to the right asset and rolled up into clean reports.